{"id":846,"date":"2026-07-31T09:41:40","date_gmt":"2026-07-31T06:41:40","guid":{"rendered":"https:\/\/bizmoldova.com\/en\/ordering-documents-remotely-how-it-works\/"},"modified":"2026-08-01T11:04:54","modified_gmt":"2026-08-01T11:04:54","slug":"ordering-documents-remotely-how-it-works","status":"publish","type":"page","link":"https:\/\/bizmoldova.com\/en\/ordering-documents-remotely-how-it-works\/","title":{"rendered":"Ordering documents remotely \u2014 how it works"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Ordering documents remotely \u2014 how it works<\/h2>\n\n\n\n<p><strong>Can you order documents without coming to the country? Yes, you can.<\/strong> We request documents, affix an apostille, carry out consular legalization and nostrification, prepare translations and deliver the result by courier \u2014 you don&#8217;t need to go anywhere. Below is the entire process step by step and the payment procedure, with no hidden conditions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How the process works<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>You contact us with a request: <strong>which document you need<\/strong>, date and city of receipt (issue), date and city of the event. For example: a duplicate was issued in one city, while the birth itself took place in another \u2014 this is important.<\/li>\n\n\n\n<li>You specify <strong>what exactly is needed<\/strong>: to request the document, apostille it, consular legalization, nostrification (recognition) of a diploma or certificate.<\/li>\n\n\n\n<li>You specify <strong>for which country<\/strong> the document is needed and <strong>for what exact purpose<\/strong> \u2014 often this is a decisive factor that determines the processing route.<\/li>\n\n\n\n<li>We clarify whether <strong>a translation is needed<\/strong> and an apostille on it (or legalization of the translation, or a translation via the consulate).<\/li>\n\n\n\n<li>To calculate delivery, you provide the <strong>exact address<\/strong> for delivery. The courier delivery cost is calculated automatically.<\/li>\n\n\n\n<li>You <strong>agree to the order amount<\/strong>. Payment is made after our representative receives your power of attorney.<\/li>\n\n\n\n<li>Our representative contacts you to clarify details \u2014 or you contact them yourself, if that is more convenient.<\/li>\n\n\n\n<li>You <strong>send us your documents<\/strong>.<\/li>\n\n\n\n<li>After receiving your documents in hand (usually a power of attorney and a copy of your passport), we <strong>confirm their receipt<\/strong> from the courier.<\/li>\n\n\n\n<li>You pay <strong>70% of the order<\/strong>.<\/li>\n\n\n\n<li>We <strong>carry out the order<\/strong> and send you a scan of the finished document. You pay the remaining amount \u2014 <strong>30%<\/strong>, the cost of translating your power of attorney (if it was translated) and the return courier shipment.<\/li>\n\n\n\n<li>We <strong>send you the documents<\/strong> via courier service.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">How payment works<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Don&#8217;t pay anything in advance \u201cinto thin air.\u201d<\/strong> Payment begins only after your power of attorney is physically received by our representative.<\/li>\n\n\n\n<li><strong>70%<\/strong> \u2014 after confirmation of receipt of your documents (power of attorney, passport copy).<\/li>\n\n\n\n<li><strong>30% + translation of the power of attorney (if required) + return delivery<\/strong> \u2014 after you have received a scan of the finished document.<\/li>\n\n\n\n<li>In some countries \u2014 for example, in <strong>Moldova and Armenia<\/strong> \u2014 a scan of a document with a QR code is itself a finished electronic document. Therefore, until full payment, we send the scan <strong>without the QR code<\/strong>. We ask for your understanding.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">What will be required from you<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Power of attorney<\/strong> for our representative (executed before a notary at your place of residence; if necessary, we send the ready-made text).<\/li>\n\n\n\n<li><strong>Passport copy<\/strong> (page with personal data).<\/li>\n\n\n\n<li>Copies of existing documents and exact details: full name as in the document, dates and cities of the event and of issuance.<\/li>\n\n\n\n<li>Delivery address and the country for which the document is being prepared.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Frequently asked questions about ordering<\/h3>\n\n\n\n<h6 class=\"wp-block-heading\">Do I need to come in person?<\/h6>\n\n\n\n<p>No. The entire process is handled by power of attorney: the representative submits and receives documents on your behalf, and the result arrives by courier at your address.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Why is the payment split into 70% and 30%?<\/h6>\n\n\n\n<p>This way the risk is shared between the parties: we begin work and bear the expenses (fees, trips, translations) only after a confirmed order, and you pay the remaining amount after seeing a scan of the finished document.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">How long will this take?<\/h6>\n\n\n\n<p>It depends on the country, authority, and type of document: from several days (apostille on an existing document) to several weeks or months (retrieval of an archival document). We provide exact timeframes after clarifying the order details.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">What if the document is not found?<\/h6>\n\n\n\n<p>If the archive or authority issues an official refusal (document not preserved, no record), we pass this response to you \u2014 it also has legal force and is often needed for court or a consulate.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Order form<\/h3>\n\n\n<p>If you are ready to order documents, translation, apostille, legalization, or any of these from us, please fill out the form below. We will reply and clarify the details.<\/p>\n\n\n<!-- csb:start -->\n\n<h3 class=\"wp-block-heading\">Contact us in a convenient way<\/h3>\n\n\n\n<p>The fastest way is to write to a messenger; we reply during business hours: <a href=\"https:\/\/wa.me\/37367666333\" target=\"_blank\" rel=\"noopener\">WhatsApp<\/a> \u00b7 <a href=\"https:\/\/t.me\/+37367666333\" target=\"_blank\" rel=\"noopener\">Telegram<\/a> \u00b7 <a href=\"viber:\/\/chat?number=%2B37367666333\">Viber<\/a> \u00b7 phone <a href=\"tel:+37367666333\">+373 67 666 333<\/a> \u00b7 e-mail <a href=\"mailto:mail@bizmoldova.com\">mail@bizmoldova.com<\/a>. You can also simply fill out the form below \u2014 then we will reply using the method you choose in it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What these services mean<\/h3>\n\n\n\n<p>To make it easier for you to fill out the application, we briefly explain the terms \u2014 which procedure is needed for what.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Apostille<\/strong> \u2014 simplified legalization for countries of the Hague Convention of 1961: one stamp on the document, and it is valid in all member states. No additional consular certification is needed.<\/li>\n\n\n\n<li><strong>Consular legalization<\/strong> \u2014 a procedure for countries that do not accept apostille (UAE, Qatar, Kuwait, Egypt, China, and a number of others). The document goes through a chain: notary \u2192 Ministry of Justice \u2192 Ministry of Foreign Affairs of the issuing country \u2192 consulate of the destination country. Longer and more expensive than apostille, but without it the document will not be accepted there.<\/li>\n\n\n\n<li><strong>Nostrification (recognition)<\/strong> \u2014 official recognition of a diploma, certificate, or other educational document in another country: confirmation that your qualification corresponds to the local one.<\/li>\n\n\n\n<li><strong>Notarized translation<\/strong> \u2014 translation performed by a qualified translator, and a notary certifies the authenticity of their signature. Such translations are accepted in CIS countries and in most European countries.<\/li>\n\n\n\n<li><strong>Translation by a sworn (court) translator<\/strong> \u2014 a translator sworn in in the destination country (Spain, Italy, France, Germany, Poland, Czech Republic, Romania, etc.). Their seal has official status, so separate legalization of the translation is usually not required.<\/li>\n\n\n\n<li><strong>Translation by a consular translator<\/strong> \u2014 translation performed or certified by the consulate of the destination country. Needed where local notarized translation is not accepted: often this is Arab countries and China.<\/li>\n\n\n\n<li><strong>Apostille on the translation<\/strong> \u2014 apostille is placed not only on the document itself, but also on the notarized translation. Sometimes a \u201cdouble apostille\u201d is required: on the original and on the translation.<\/li>\n<\/ul>\n\n\n\n<p>Not sure what exactly is required in your case? Indicate the country and purpose of submission in the application and select the \u201cI don\u2019t know\u201d option \u2014 we will clarify the requirements of the receiving authority ourselves and propose a route for processing.<\/p>\n\n<!-- csb:end -->\n\n\n<div class=\"sof-wrap\" id=\"order-form\"><form class=\"sof-form\" method=\"post\" enctype=\"multipart\/form-data\" action=\"https:\/\/bizmoldova.com\/en\/ordering-documents-remotely-how-it-works\/#order-form\"><input type=\"hidden\" id=\"sof_nonce\" name=\"sof_nonce\" value=\"7aa0b9e3d0\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/en\/wp-json\/wp\/v2\/pages\/846\" \/><input type=\"hidden\" name=\"sof_submit\" value=\"1\"><input type=\"hidden\" name=\"sof_ts\" value=\"1785676771\"><div class=\"sof-hp\" aria-hidden=\"true\"><label>Website<input type=\"text\" name=\"sof_website\" tabindex=\"-1\" autocomplete=\"off\"><\/label><\/div><div class=\"sof-field sof-text\"><label for=\"sof-name\">Your name <span class=\"sof-req\">*<\/span><\/label><input type=\"text\" id=\"sof-name\" name=\"sof_name\" value=\"\" required><\/div><div class=\"sof-field sof-email\"><label for=\"sof-email\">E-mail <span class=\"sof-req\">*<\/span><\/label><input type=\"email\" id=\"sof-email\" name=\"sof_email\" value=\"\" required><\/div><div class=\"sof-field sof-text\"><label for=\"sof-phone\">Phone \/ WhatsApp \/ Telegram \/ Viber <span class=\"sof-req\">*<\/span><\/label><p class=\"sof-desc\">In international format with country code \u2014 e.g. +373 67 666 333<\/p><input type=\"text\" id=\"sof-phone\" name=\"sof_phone\" value=\"\" required><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>How should we contact you (choose your preferred methods) <span class=\"sof-req\">*<\/span><\/legend><p class=\"sof-desc\">We will reply using the method you choose. Messengers are the fastest.<\/p><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_1\"> <span>WhatsApp<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_2\"> <span>Telegram<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_3\"> <span>Viber<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_4\"> <span>E-mail<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_5\"> <span>Phone call<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-text\"><label for=\"sof-nick\">Messenger nickname or number if different from phone<\/label><input type=\"text\" id=\"sof-nick\" name=\"sof_nick\" value=\"\"><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-doc\">Which document do you need? <span class=\"sof-req\">*<\/span><\/label><p class=\"sof-desc\">Type of document and full name as it appears (e.g. birth certificate, Ivan Petrov)<\/p><textarea id=\"sof-doc\" name=\"sof_doc\" rows=\"3\" required><\/textarea><\/div><div class=\"sof-field sof-text\"><label for=\"sof-event\">City and date of the event (birth, marriage, death, etc.)<\/label><input type=\"text\" id=\"sof-event\" name=\"sof_event\" value=\"\"><\/div><div class=\"sof-field sof-text\"><label for=\"sof-issue\">City and date of issue, if known<\/label><input type=\"text\" id=\"sof-issue\" name=\"sof_issue\" value=\"\"><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>What needs to be done <span class=\"sof-req\">*<\/span><\/legend><p class=\"sof-desc\">Apostille \u2014 simplified legalization for Hague Convention countries: a single stamp valid in all member states. Consular legalization \u2014 for countries that do not accept apostille (UAE, Qatar, Kuwait, Egypt, China, etc.): notary \u2192 Ministry of Justice \u2192 Ministry of Foreign Affairs of the issuing country \u2192 consulate of the destination country. Nostrification \u2014 official recognition of a diploma or certificate in another country.<\/p><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_1\"> <span>Obtaining a document (get a duplicate\/certificate from the archive or civil registry office)<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_2\"> <span>Apostille<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_3\"> <span>Consular legalization (for countries outside the Hague Convention)<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_4\"> <span>Nostrification (recognition) of a diploma or certificate<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_5\"> <span>Translation<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_6\"> <span>I don&#039;t know \u2014 advise what is required for my country<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-text\"><label for=\"sof-country\">For which country is the document needed? <span class=\"sof-req\">*<\/span><\/label><input type=\"text\" id=\"sof-country\" name=\"sof_country\" value=\"\" required><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-purpose\">What exactly is the document for (purpose of submission)<\/label><p class=\"sof-desc\">Often decisive: residence permit, marriage, study, employment, citizenship, court, etc.<\/p><textarea id=\"sof-purpose\" name=\"sof_purpose\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-radio\"><fieldset><legend>Is translation needed and which type?<\/legend><p class=\"sof-desc\">Notarized translation \u2014 translation by a certified translator whose signature is authenticated by a notary; accepted in the CIS and most European countries. Sworn (court) translator \u2014 a translator sworn in the destination country (Spain, Italy, France, Germany, Poland, Czech Republic, Romania, etc.); their seal is official and separate legalization of the translation is usually not required. Consular translator \u2014 the translation is performed or certified by the consulate of the destination country; required where local notarized translations are not accepted. Apostille on the translation \u2014 the apostille is affixed to a translation already certified by a notary (a &#039;double apostille&#039; is sometimes required: on the document and on the translation). Not sure \u2014 choose the last option and we will find the right solution according to the requirements of the receiving authority.<\/p><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_1\"> <span>Translation not required<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_2\"> <span>Notarized translation<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_3\"> <span>Translation by a sworn (court) translator<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_4\"> <span>Translation by a consular translator (certified at the consulate)<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_5\"> <span>Translation + apostille on the translation<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_6\"> <span>I don&#039;t know \u2014 advise what the receiving party requires<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-addr\">Exact delivery address<\/label><p class=\"sof-desc\">Country, city, postal code, street, building, apartment \u2014 for courier delivery quote<\/p><textarea id=\"sof-addr\" name=\"sof_addr\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-note\">Comment<\/label><textarea id=\"sof-note\" name=\"sof_note\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-file\"><label for=\"sof-files\">Attach scans or photos of documents<\/label><p class=\"sof-desc\">If documents or a power of attorney are ready, attach a scan or photo to help us estimate costs and clarify requirements faster. Optional; files can be sent later via messenger.<\/p><input type=\"file\" id=\"sof-files\" name=\"sof_files[]\" multiple accept=\".pdf,.jpg,.jpeg,.png,.heic,.heif,.webp,.doc,.docx\" data-max-mb=\"10\" data-max-files=\"5\"><p class=\"sof-hint\">Up to 5 files, each up to 10 MB. Formats: PDF, JPG, JPEG, PNG, HEIC, HEIF, WEBP, DOC, DOCX<\/p><p class=\"sof-fileerr\" role=\"alert\"><\/p><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>Payment terms <span class=\"sof-req\">*<\/span><\/legend><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_agree[]\" value=\"agree_1\"> <span>I understand the payment terms: 70% after our representative receives my power of attorney, the remaining 30% (+ translation of the power of attorney and return delivery) \u2014 after receiving a scan of the completed document.<\/span><\/label><\/fieldset><\/div><button type=\"submit\" class=\"sof-submit\" data-sending=\"Sending\u2026\">Submit request<\/button><\/form><\/div><style>\n.sof-wrap{max-width:760px}\n.sof-field{margin:0 0 18px}\n.sof-field label{display:block;font-weight:600;margin:0 0 4px}\n.sof-desc{font-size:.88em;line-height:1.45;opacity:.8;margin:0 0 6px}\n.sof-hint{font-size:.85em;opacity:.75;margin:4px 0 0}\n.sof-field input[type=text],.sof-field input[type=email],.sof-field textarea{width:100%;padding:10px;border:1px solid #ccc;border-radius:4px;font:inherit}\n.sof-field fieldset{border:1px solid #e0e0e0;border-radius:4px;padding:10px 12px;margin:0}\n.sof-field legend{font-weight:600;padding:0 4px}\n.sof-opt{display:block;font-weight:400;margin:4px 0}\n.sof-opt input{margin-right:6px}\n.sof-req{color:#c00}\n.sof-hp{position:absolute;left:-9999px;height:0;overflow:hidden}\n.sof-submit{padding:12px 26px;font-size:1.05em;border:0;border-radius:4px;background:#1e73be;color:#fff;cursor:pointer}\n.sof-submit[disabled]{opacity:.6;cursor:default}\n.sof-err{border-left:4px solid #c00;background:#fff4f4;padding:10px 14px;margin:0 0 18px}\n.sof-err ul{margin:0;padding-left:18px}\n.sof-fileerr{color:#c00;margin:4px 0 0}\n.sof-ok{border-left:4px solid #2a9d3f;background:#f3fbf4;padding:14px 18px}\n<\/style><script>(function(){\nvar f=document.querySelector(\".sof-form\");if(!f)return;\nvar inp=f.querySelector(\"input[type=file]\"),err=f.querySelector(\".sof-fileerr\"),btn=f.querySelector(\".sof-submit\");\nif(inp){inp.addEventListener(\"change\",function(){\n  var mx=parseInt(inp.dataset.maxMb,10)*1024*1024,mf=parseInt(inp.dataset.maxFiles,10),m=[];\n  if(inp.files.length>mf){m.push(inp.dataset.msgCount||(\"\u041d\u0435 \u0431\u043e\u043b\u044c\u0448\u0435 \"+mf+\" \u0444\u0430\u0439\u043b\u043e\u0432\"));}\n  for(var i=0;i<inp.files.length;i++){if(inp.files[i].size>mx){m.push(inp.files[i].name);}}\n  err.textContent=m.length?m.join(\", \"):\"\";\n});}\nf.addEventListener(\"submit\",function(){if(btn){btn.disabled=true;btn.textContent=btn.dataset.sending||btn.textContent;}});\n})();<\/script>\n\n\n\n<p>Don&#8217;t like forms? Write to us directly: <strong><a href=\"tel:+37367666333\">+373 67 666 333<\/a><\/strong> \u00b7 <a href=\"https:\/\/wa.me\/37367666333\" target=\"_blank\" rel=\"noreferrer noopener\">WhatsApp<\/a> \u00b7 <a href=\"https:\/\/bizmoldova.com\/en\/contacts\/\">contacts<\/a>.<\/p>\n\n\n\n<p class=\"has-text-align-center\"><em>BUSINESS LIGA SRL \u00b7 bizmoldova.com \u00b7 +373 67 666 333 \u2014 the material has been reviewed and published in full.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ordering documents remotely \u2014 how it works Can you order documents without coming to the country? Yes, you can. We request documents, affix an apostille, carry out consular legalization and nostrification, prepare translations and deliver the result by courier \u2014 you don&#8217;t need to go anywhere. Below is the entire process step by step and &#8230; <a title=\"Ordering documents remotely \u2014 how it works\" class=\"read-more\" href=\"https:\/\/bizmoldova.com\/en\/ordering-documents-remotely-how-it-works\/\" aria-label=\"Read more about Ordering documents remotely \u2014 how it works\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-846","page","type-page","status-publish"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Ordering documents remotely \u2014 how it works - Documents Moldova. Apostille, Legalization, Evaluation, Translations<\/title>\n<meta name=\"description\" content=\"Ordering documents remotely \u2014 how it works Can you order documents without coming to the country? Yes, you can. We request documents, affix an apostille\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bizmoldova.com\/en\/ordering-documents-remotely-how-it-works\/\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/bizmoldova.com\\\/en\\\/ordering-documents-remotely-how-it-works\\\/\",\"url\":\"https:\\\/\\\/bizmoldova.com\\\/en\\\/ordering-documents-remotely-how-it-works\\\/\",\"name\":\"Ordering documents remotely \u2014 how it works - Documents Moldova. 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